There are six key phases involved in putting a document integrity system into place for a folding and inserting machine. This process ensures that a document cannot leave a section of the folder inserter until it has been correctly processed (e.g. an insert added). This is an example of Integrated Integrity. Statistics are available per job (i.e. job name, quantity processed, date etc.). These statistics can be viewed on screen and manually noted as required. 

  1. As documents feed into the folder inserter system a Unique ID in the coded label on the documents is read and recorded by the folder inserter.
  2. Multiple pages for each recipient are assembled before being sent through the folder inserter.
  3. Each set of documents is then recorded at each and every step as the documents move through the system. This means you always know exactly where each and every set of documents is at all times.
  4. Recording continues into the envelope. If the process is stopped and the set of documents is removed, this event is recorded and we still know exactly where each item is at all times. The set removed will show up in the data.
  5. The folder inserter (which is connected to a postage meter) can communicate which set it is processing to the postage meter and the right postage or address is applied to the envelope.
  6. All the completed envelopes are then stacked on the conveyor ready to go. 
Ralph Mezzoni

Ralph Mezzoni

Director, Product Marketing - Mailroom Solutions

Ralph Mezzoni is the Director of Product Marketing for Mailroom Solutions at Quadient USA.  He has spent over a decade helping to develop new technologies to optimize mailing processes while minimizing mailing costs for customers across the United States.

Related Resources

banner for on demand webinar
Webinar

WEBINAR REPLAY: Print’s Place in a Digital World

Watch the replay as Will Morgan from Aspire Customer Communication Services investigates communication changes, digitization and print. WEBINAR RECAP There has been of late...

Cadena case study
Case Study

Quadient Accelerates the Digital Transformation of Cadena with Its Digital NOW Program

The Quadient Digital NOW (DNOW) team presented to Cadena how it could reuse its vast technical experience with Inspire to offer disruptive digital solutions to their clients.
thumbnail
Video

Video: Quadient Impress Distribute

Quadient Impress Distribute video
Case study thumbnail image
Case Study

Residents of Velocity Village enjoy simple parcel deliveries with intelligent parcel lockers from Quadient

Velocity Village provides apartments to rent in the heart of Sheffield. One of a number of sites in the UK managed by AddLiving, 300-unit Velocity Village offers a range of enticing amenities for...
Experience

Experience

A rich history of world-class leadership

Backed by the experts

Backed by the experts

Gartner, Forrester, and Aspire

Expertise

Expertise

8 billion personalized experiences annually

Proven results

Proven results

97% customer satisfaction rate