Why choose Electronic Document Management?
Digitise paper documents
Speed up distribution and facilitate on-line processing, reduce storage space
Create a digital archive
Reliably archive documents and faciltate search from anywhere
Accurately capture Data
Extract data from paper and digital documents for accurate processing
Route documents through defined workflows for on-line processing
Capture, route and process important information
Automated mailroom solutions eliminate the cost and time delay associated with traditional paper routing. Your key mail items are converted into a digital format, classified by type and then content is automatically extracted. Work items can then be routed, prioritised and escalated automatically based on your business rules so your teams quickly receive in prioritised order only the information which is relevant to them. This ensures information management is efficient, that transactions are visible and that every step of the process is auditable.
More Efficient Accounts Payable
Improve accuracy and process efficiency
Accounts Payable automation solutions eliminate the long trail of paperwork and associated exception handling
and chasing which commonly occurs in Finance departments. Refine your accounts payable with solutions which reduce processing time and improve cashflow. Some of our automated solutions are accessible through a simple web browser interface which allows any team member to easily access the system. This means that internal and outsourced teams, approvers, suppliers, customers and solicitors can collaborate in every stage of the process, no matter where they are located.
Manage employee records
Accessibility, security and space saving
Our solutions for HR departments focus around improving the management and compliance problems of your employee files and records. Most companies will already be using HR software solutions of some form but typically these are weak in the area of record management. Our solutions augment your existing HR software investment and help you reduce overheads associated with file life cycle management and Data Protection legislation.
Efficient Case Management
On-line access and processing
Organisations such as law firms, insurers, claims handlers, debt collection agencies and medical institutions handle vast amounts of documents in processing cases, matters and claims. Having a highly accessible record of every document associated with each client case/matter/claim is a huge benefit. Automating document processing can reduce administration costs by 10-15%.
Our case management solutions augment and improve the capability of your existing systems, by providing records management, multiple-channel document/information capture, and process automation for routing, approval and collaboration with remote partners and staff. .
Saving time processing invoices
It now takes around one hour to process 50 or 60 invoices. A similar volume would have taken three or four hours before the OCR automation project
Finance Assistant (Accounts Payable), IVHA