Quadient AP integrated with Oracle NetSuite

Integrations

NetSuite Accounts Payable Automation

Our accounts payable (AP) automation solution offers seamless integration with NetSuite, saving you time on data entry and other repetitive work.

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NetSuite AP automation

Benefits of AP Automation for NetSuite

  • Centralized AP: Manage invoices, purchase orders, payments and expenses in one cloud platform

  • Multi-entity support: Consolidate payables across all your entities

  • Everything in one place: Access every AP task and report without leaving Quadient AP

  • Fewer clicks: Find the PO for an invoice, update a vendor’s payment method or audit an expense in seconds

invoice accounting savings

NetSuite AP automation capabilities

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3-way Matching

Cross-reference invoices with their POs and receipts to validate invoices and eliminate fraudulent payments

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Payments

Make payments within Quadient AP, using any bank account or payment method

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Multi-entity View

Centralize all your accounts payable in one dashboard for increased visibility and easy reporting

What customers say about NetSuite and Quadient AP

Any invoice and PO in seconds

"If someone needs to see the latest bill from AWS, for example, it’s all right there in front of me in seconds – invoice, PO, everything. Without Quadient AP, the same task takes two minutes. That may not sound like much, but once you multiply that two minutes by the number of these requests you get throughout the day, it is a lot of time. Quadient AP saves time and gives you peace of mind. It’s amazing."
Miryana Parmac Corporate Controller | GoSecure

Know every invoice’s status at a glance

"[Quadient AP] is a great tool that makes all our tasks easier. It helps us organize invoices by date, and vendor and identify if they are already paid, approved or in process."
Bryan B. AP Accounting Associate | AP team
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Common NetSuite limitations

  • Manual invoice entry: Entering and coding invoices in NetSuite is still manual and error-prone. Quadient AP captures invoice data automatically and syncs it straight to NetSuite.

  • Limited visibility across entities: Consolidating reporting and approvals across subsidiaries is cumbersome. Quadient AP brings invoices, POs and payments for every entity into one real-time dashboard.

  • Rigid approval routing: NetSuite approvals are hard to change when someone’s unavailable. Quadient AP lets you delegate, reassign or automate approvals instantly.

  • Inefficient payments: Paying vendors often means switching systems or adding third-party tools. Quadient AP lets you pay from any bank account or method and syncs everything back to NetSuite.

HOW WE INTEGRATE

Quadient AP and NetSuite

See exactly what syncs between Quadient AP and NetSuite, and in which direction.

Category

Data Items

Sync Direction

Master Data

Vendors, Accounts, A/P Accounts

➡️ Quadient AP

Organizational Data

Class, Department, Subsidiary, Location

➡️ Quadient AP

Financial Data

Taxes, Currency, Payment Term, Payments (Created in NetSuite)

➡️ Quadient AP

Transaction Data

AP Invoices

⬅️ From Quadient AP

Explore all AP integrations

NetSuite AP Automation Resources

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Unlock the potential of NetSuite with Quadient AP

Download this eBook to see how accounts payable automation can simplify your workflows and create more time for your finance team to focus on more impactful work.

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Why finance automation is NetSuite's perfect partner

When you integrate NetSuite with AP & AR automation, you make your finance management dynamic. Digital workflows handle routine tasks, from procurement to payment.

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Pairing NetSuite with Quadient AP helped GoSecure save time

When the cybersecurity innovator, GoSecure, decided it was time to automate their AP processes, they needed a partner that could enhance their experience, rather than rebuild it entirely.

NetSuite AP Automation Frequently Asked Questions

We import any list needed to create an AP invoice in Quadient AP such as vendor, GL account, class, currency, department, business, etc.

Connecting Quadient AP to your NetSuite instance only takes a few minutes, once you’ve completed the system setup an automatic synchronization will occur every 2 hours. It’s possible to initiate an ad hoc sync whenever you’d like at the click of a button. Invoice and payment data will sync instantly into NetSuite upon export from Quadient AP.

Yes, you can import POs from NetSuite to Quadient's AP processes.

Yes, provided we integrate with your ERP, we can integrate each ERP from NetSuite into a single Quadient AP account. Quadient AP has a true multi-entity experience so that you can view invoices, POs and payments from multiple entities in a single consolidated view.

Using the approval delegation feature, you can temporarily swap an approver for another approver for a period of time you set, or you can permanently replace them with another business approver so that invoices and purchase orders can continue on their approval workflow.

Quadient AP uses encrypted connections and adheres to industry-leading security standards to protect all financial data exchanged between systems.

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Ready to automate?

Discover what Quadient AP Automation can do for your business.

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