Integrations
Accounts Payable Automation for QuickBooks
Quadient AP connects seamlessly with QuickBooks Online and Desktop to automate accounts payable, from purchase orders to payments. We handle the data entry, and SmartCoding helps your team code and approve invoices faster than ever. Built-in reporting shows your whole AP workflow so you can spot and clear bottlenecks.
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Common QuickBooks limitations
Time-consuming invoice entry and coding: Entering bills in QuickBooks is manual. Every paper invoice means typing each field by hand, and even emailed invoices still require copying and pasting data into the system.
No approval workflows: QuickBooks lets you enter bill details, but there’s no built-in way to route coded invoices to one or more approvers before payment.
Limited payment options: QuickBooks users can print and mail checks or send ACH files to their bank, but paying invoices electronically requires a third-party app.
Level up QuickBooks with AP automation
Code multi-currency invoices
Pay invoices via Quadient AP
Vendor Account Number on checks created in Quadient AP
Import POs from QuickBooks Desktop into Quadient AP
What QuickBooks customers say about AP automation
How we integrate with QuickBooks
Quadient AP and QuickBooks
See exactly what syncs between Quadient AP and QuickBooks, and in which direction.
Category | Data Items | Sync Direction |
|---|---|---|
Master Data | Vendors, Accounts, A/P Accounts | ➡️ Quadient AP |
Organizational Data | Classes, Items | ➡️ Quadient AP |
Financial Data | Payments (Created in QBD) | ➡️ Quadient AP |
Transaction Data | AP Invoices, Payments, Credit Memos | ⬅️ From Quadient AP |
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Real QuickBooks Customers Share Their AP Automation Success Stories
Instant access to every invoice
"I do a quick search in Quadient AP based on the vendor, and I get all of their invoices and then I have the information and the visual of what the invoice actually looks like, right at my fingertips."
Related QuickBooks AP Automation resources
Get more value From QuickBooks with accounts payable automation
One of the best features available in QuickBooks products is the ability to leverage third-party applications. Enhance your experience by introducing features like document management or entirely new processes like accounts payable automation.
What's missing from your QuickBooks accounts payable workflow
Our white paper examines how midmarket businesses are turning to automated accounts payable workflows to streamline their accounting processes and reduce the burden of manual tasks.
Making QuickBooks even quicker with AP automation
Watch our on-demand webinar to discover how Quadient AP integrates seamlessly with QuickBooks ERP and elevates your QuickBooks experience and eliminates 83% of manual data entry.
Frequently asked questions
Quadient AP can integrate with QuickBooks Enterprise and QuickBooks Online. We do not currently integrate with QuickBooks for Mac.
Yes, purchase orders created in QBD Enterprise (not QBO) will be imported into Quadient AP where you can adopt purchase order line coding to the invoice in Quadient AP. Purchase order invoices exported from Quadient AP to QBD will complete the process action of receiving inventory with the bill in QBD.
Unfortunately, Intuit's QBD SDK does not support transferring image files with invoice data, but it's possible for us to create a link to the invoice in Quadient AP, which imports into QuickBooks, so you can quickly reference the invoice.
Yes, we'll import taxes as invoice lines on the invoice synced to QuickBooks Desktop software.
We integrate with the following versions of QuickBooks Online: Essentials, Plus and Advanced. Intuit restricts integrations on the Simple Start price plan so we cannot support this plan. Intuit also restricts some integration functionality on the Essentials price plan such as class tracking and customers so that data cannot be integrated with Quadient AP automation.
We import any list needed to create an Invoice (Bill in QBO) in Quadient AP such as Vendor, GL Account, AP Account, Item, Class, Customers, and Tax Accounts.
Yes, once your invoices have been paid using our payments module the data can be exported and synced to QuickBooks Online instantly.
Not currently but you can create POs in our own purchase order module.
Connecting Quadient Accounts Payable to QuickBooks Online only takes a few clicks, once you’ve completed the setup the synchronization will occur automatically every 2 hours. It’s possible to initiate an ad hoc sync whenever you’d like at the click of a button. Invoice & payment will instantly sync into QuickBooks Online on export.
Yes, there are two different methods we use for transferring tax amounts into QuickBooks Online accounts. Your customer service manager will work with you to find the method that suits your configuration best.
Yes, we import vendor account numbers into Quadient AP from QuickBooks Desktop and QuickBooks Online so that you ensure the correct payment details are remitted to the vendor. Account numbers are editable on the invoice so that you can adjust the account number if necessary.
Using the approval delegation feature, you can temporarily swap an approver for another approver for a period of time you set, or you can permanently replace them with another approver so that invoices and purchase orders can continue on their approval workflow.
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