Key takeaway: If you want one system that lets you see what is going on in AP, stay in control, and grow without adding more tools, Quadient AP is likely the better fit. AvidXchange brings together invoice automation and an outsourced payment service, which can work well for teams that prefer to let a specialist handle payment delivery for them. If your priority is to run invoices, POs, approvals and payments in one place, Quadient AP gives you that single hub. You can schedule a free demo to see how it could work across your whole AP process.
As companies grow, accounts payable (AP) teams manage more invoices, more entities, and more complex audit demands. AP automation reduces manual data entry, supports approval workflows, and improves visibility across the business. This comparison shows how Quadient AP and AvidXchange AP automation software support growing finance teams.
How the platforms approach AP automation
Quadient AP brings invoice management, purchase order (PO) creation, approvals, expenses, and payments into a single cloud platform. It offers multi-entity visibility, flexible workflows, and real-time ERP synchronization. This makes it a good fit for teams with large invoice volumes and complex payables.
AvidXchange AP automation software provides invoice automation, outsourced payments, and AP-as-a-service. Its features vary depending on the accounting system, giving customers flexibility but also creating inconsistent capabilities across different AvidXchange modules.
Scalability and multi-entity management
Quadient AP works well for companies that have several legal entities or business units, because users can move from one entity to another in the same screen while keeping the same approval rules, reports and controls. Since invoices, POs, expenses and payments all live in the same platform, finance teams can grow without bolting on extra tools for each new company or region.
AvidXchange can also handle multi entity setups, although the way each entity is managed and reported on depends on the ERP connector and whether you are using AvidInvoice, AvidStrongroom or other versions, so different parts of the group may see and use AP in slightly different ways.
Approval workflows and internal control
Quadient AP lets you set up clear, rules based approval flows, so invoices and payments follow the right path based on things like amount, department or supplier, and you can create different routes for invoices and payments with automatic reminders and escalation when something gets stuck. This gives you strong control over who signs off what and leaves an audit trail that is simple to follow.
AvidXchange provides routing and supports approval rules based on amount, roles, and other conditions, but the depth of workflow customization varies significantly by module. Many organizations rely on more straightforward approval logic because advanced workflows are not consistently supported across all AvidXchange products.
Invoice capture and PO matching
Quadient AP captures header and line-item data using optical character recognition (OCR), machine learning (ML), and human validation. This improves coding and supports accurate two-way and three-way PO matching. Teams can pull POs from the ERP or create them in the platform.
AvidXchange offers invoice automation, but header-level extraction is the default in most modules. Line-item capture is available only in certain AvidXchange products and ERP-specific setups. Some workflows rely on OCR with human validation, and automation levels vary by product. PO matching is supported for many ERPs, but not uniformly across all AvidXchange modules, and PO creation is typically handled in the ERP or an external procurement system rather than within AvidInvoice.
ERP integration
Quadient AP connects with leading ERPs, including Sage Intacct, QuickBooks, and Xero, with SmartSync and API based connectors. Data updates in near real time, helping reduce reconciliation work.
AvidXchange integrates with many ERPs, including niche systems, using batch-style syncing for most environments, although some ERPs support more frequent updates.
Pricing and cost of ownership
Quadient AP uses straightforward subscription style pricing that typically includes unlimited users, so you can bring the whole team into the system without worrying about per user fees, and you can support multiple entities without standing up a separate AP tool every time you grow. Most core features are included in the subscription, which helps make budgeting and forecasting simpler.
AvidXchange uses custom pricing and often charges per transaction. While users are unlimited, costs can rise with higher invoice and payment volume.
Implementation and support
Quadient AP provides guided onboarding with a dedicated support representative, ensuring smooth setup and continued support after go-live.
AvidXchange has broad support, but setup varies by ERP and module.
Payments and vendor management
Quadient AP supports electronic payments and maintains complete vendor records in the platform. It also offers separate payment approvals for stronger security.
AvidXchange focuses on outsourced payments through AvidPay. This reduces administrative work, but introduces per-transaction fees and reduces direct control over payment execution.
Reporting and audit readiness
Quadient AP provides real-time dashboards, consolidated reporting, and full audit trails. Line-item capture gives deeper insights and simplifies month-end work.
AvidXchange includes reporting and offers a BI add-on. Some multi-entity reporting may require additional configuration depending on the module.
Feature set comparison
Category | Quadient AP | AvidXchange |
Platform structure | One unified platform for invoices, POs, payments, and expenses. | Separate modules that vary by ERP. |
Multi-entity support | One interface for all entities with consistent controls. | Supports multi-entity, but capabilities vary by ERP and module. |
Approval workflows | Flexible, rules-based workflows with multi-step routing. | Approval routing supported, but workflow depth varies significantly by module. |
Invoice capture | OCR with machine learning for accurate header and line item capture. | Header-level capture by default; line-item extraction available in certain modules. |
PO matching | Reliable two-way and three-way PO matching. | Supported for many ERPs, but not consistent across all modules. |
ERP integration | Real-time SmartSync and API based ERP connectors. | Broad ERP coverage, but uses batch syncing in most systems. |
Pricing | Predictable pricing with unlimited users. | Custom pricing with transaction-based fees. |
Payments | In-platform electronic payments with separate approvals for stronger control and basic fraud protection. | Outsourced payment network through AvidPay. |
Reporting | Real-time dashboards and complete audit trails. | Good reporting features, but the BI add-on is often needed. |
Final thoughts
AvidXchange is a capable AP automation provider, particularly for companies that want to outsource payment delivery. However, for organizations requiring flexibility, visibility, and a unified approach across multiple entities, Quadient AP stands out. Its single-platform design, real-time integrations, deep automation, and predictable pricing make it a scalable option for finance teams that want to modernize AP and stay in control as they grow.
Schedule a free demo of Quadient AP to see if it is right for your team.
Frequently Asked Questions
What makes Quadient AP better for multi-entity accounts payable teams?
Quadient AP supports invoices, purchase orders (POs), payments, and expenses in one place. This creates consistent controls and reporting across all entities.
How does invoice capture differ between Quadient AP and AvidXchange?
Quadient AP uses OCR and ML to capture line-item detail for better accuracy and PO matching. AvidXchange typically captures header-level data unless line-item extraction is enabled in specific modules.
Does Quadient AP support advanced approval workflows?
Yes. Quadient AP supports multi-step approval workflows with conditional routing and separate paths for invoices and payments.
What type of ERP integrations does Quadient AP provide?
Quadient AP uses real-time SmartSync and API based connectors for continuous updates, which supports faster reconciliation at month-end.
How do pricing models differ between Quadient AP and AvidXchange?
Quadient AP typically includes unlimited users and subscription based pricing that scales with your workflow and entity needs. AvidXchange applies quote based pricing that often includes subscription and transaction based components, so costs are more closely linked to invoice and payment volumes.