Common QuickBooks limitations

Tray McCune

Our former bookkeeper spent 75% of her time manually entering invoices, making payments, checking old invoices, and things like that.

— Tray McCune

Principal at Cook Bonner Ebeling Construction

Invoice entry and coding is time consuming

Entering vendor invoices into QuickBooks is essentially a manual process, where you create a new bill entry in QuickBooks and fill in all the applicable fields yourself. For every paper invoice you receive, this means time spent typing all that information into the system. If you’re receiving your invoices through digital means, like email, you’ll still find yourself copy-pasting the data into the system.

Lack of approval workflows

QuickBooks doesn’t include the ability to route invoices for approval. While users can enter bill details into QuickBooks, there is no built-in method to send the coded invoice to another user (or users) for approval before payment.

Limited payment options

QuickBooks users can either print and mail checks themselves or send Automated Clearing House (ACH) files to their banks. There is no way to directly pay your invoices electronically within Quickbooks, so it’s necessary to turn to a third-party app.

Level up QuickBooks with AP automation

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Code multi-currency invoices

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Pay invoices via Quadient AP by Beanworks

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Vendor Account Number on checks created in Quadient AP by Beanworks

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Import POs from QuickBooks Desktop into Quadient AP by Beanworks

Implementing Quadient AP has streamlined our invoice approval process allowing us to allocate more time towards details on the job site, rather than staying in the office to code invoices.

— David Ebeling

Principal, Cook Bonner Ebeling Construction

Syncing

How we integrate with Quickbooks

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Vendors
Sync to Quadient AP
A/P Accounts
Sync to Quadient AP
Accounts
Sync to Quadient AP
Classes
Sync to Quadient AP
Items
Sync to Quadient AP
Payments (Created in QBD)
Sync to Quadient AP
Sync to QuickBooks
AP Invoices
Sync to QuickBooks
Payments
Sync to QuickBooks
Credit Memos

 

Hear from other QuickBooks customers

I do a quick search in Quadient AP based on the vendor, and I get all of their invoices and then I have the information and the visual of what the invoice actually looks like, right at my fingertips.

— Margot S.

Chief Operating Officer

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The accountability that Quadient AP has given us is unmatched and there is no more playing the ‘blame game’ for late/lost invoices. Everyone is accountable, as information is both accessible and transparent.

— Monica Putnick

Director of Finance at the Cincinnati Symphony Orchestra

Related resources

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Blog

Get more value From QuickBooks with accounts payable automation

One of the best features available in QuickBooks products is the ability to leverage third-party applications. Enhance your experience by introducing features like document management or entirely new processes like accounts payable automation.

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Whitepaper

What's missing from your QuickBooks accounts payable workflow

Our white paper examines how midmarket businesses are turning to automated AP workflows to streamline their accounting processes and reduce the burden of manual tasks.

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On-demand webinar

Making QuickBooks even quicker with AP automation

Watch our on-demand webinar to discover how Quadient AP by Beanworks integrates seamlessly with QuickBooks ERP and elevates your QuickBooks experience and eliminates 83% of manual data entry.

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Frequently Asked Questions - QuickBooks Desktop

Frequently Asked Questions - QuickBooks Online