Key takeaway: Quadient AP is a platform built to give finance teams clear visibility, strong governance, AI features and automation that can grow with your company. Stampli can be a good choice for smaller teams that want quick automation and simple collaboration, but Quadient AP is better suited if you want a complete, long-term solution to modernize your AP process as your business evolves. Book a free demo to see how Quadient AP can transform your accounts payable workflows.
Many finance teams still rely on manual invoice processing, unfortunately. They spend way too much time on data entry, approval processes, invoice coding, as well as payment reconciliation. As invoice volumes grow and company policy requirements evolve, automation becomes an integral part of the daily operations of finance teams. The right automation tool can help your team speed up work, catch mistakes, be protected against fraud and keep a closer eye on your cash flow without the daily headache.
Comparing the platforms
Both Quadient AP and Stampli help automate accounts payable (AP) workflows. However, Quadient AP provides deeper visibility and more control across the full process.
Quadient AP supports touchless invoice processing, AI-powered invoice capture, automated reconciliation, and multi-entity accounts payable. These features help growing organizations handle more work without adding more manual tasks or extra headcount.
User profiles and workflow acces
Quadient AP lets you add as many people as you need to the system without charging any extra costs. With Quadient AP, you don't have to worry about your bill going up as your team is growing. Similarly, Stampli promotes unlimited users, but Quadient AP distinguishes itself with deeper, enterprise-grade permission hierarchies that allow for a better control over user data access, including across multiple entities. For teams with complex AP workflow requirements, Quadient AP offers greater flexibility.
Invoice capture and line-item detail
Quadient AP captures both header and line-item data using AI-driven invoice capture and optical character recognition (OCR) technology. This helps with three-way matching, invoice management, and invoice processes that require detailed cost breakdowns. While Stampli offers line-item extraction primarily for purchase order (PO) matching contexts, Quadient’s AI handles the heavy lifting by automatically sorting out the nitty-gritty details on your invoices, so you don't have to waste time figuring out exactly which department pays for what.
Approval management and audit control
Quadient AP offers configurable, rules-based approval workflows with 2-way and 3-way PO matching for reliable governance and compliance. Stampli is built around a flexible, conversation-driven approval model, whereas Quadient AP sticks to a strict set of rules to make sure nothing slips through the cracks, giving you total peace of mind when the auditors come knocking.
PO matching and creation
Quadient AP supports both importing POs from your ERP and creating POs directly in the platform. This allows you to manage purchase requests, approvals, and PO creation in one place and connect it all to your AP workflows.
Stampli has added PO capabilities, but Quadient AP provides a more mature and integrated purchase requisition process. It supports complex three-way matching and automated exception handling, so you can track the full lifecycle from initial request to final payment with clear visibility at every step.
Payments, vendor management, and fraud controls
Quadient AP includes integrated vendor management and payment controls. It helps to protect your banking data, secure your payment approvals, streamline the execution of payments, and prevent fraud.
Stampli has expanded its payment capabilities, including domestic and international payments, but Quadient AP offers a global payment engine designed for organizations that operate in multiple countries and currencies.
Quadient AP can handle complex multi-currency settlements, manage cross-border vendor data, and apply strong security and compliance standards to reduce the risk of fraud and payment errors.
ERP integrations and data flow
Quadient AP uses SmartSync technology for direct ERP integrations with real-time data flow. This ensures that information moves quickly and accurately between your ERP and AP system.
Stampli offers direct integrations for major ERPs like NetSuite, Sage Intacct, QuickBooks Online, and Acumatica, while other systems rely more on SFTP or file-based data exchange.
With Quadient AP, real-time synchronization helps eliminate manual reconciliation, reduces duplicate data entry, and gives finance teams access to current information at all times.
Feature-by-feature comparison
The following comparison highlights the key areas where platform differences become most visible.
Feature | Quadient AP | Stampli |
User licenses and access | Unlimited user profiles for input, review, and approval. | Unlimited users included; focus on collaborative approvals. |
Multi-entity and multi-currency support | Supports multi-entity accounts payable, multi-currency payments, and global operations. | Supports multi-currency, but has limited multi-entity capabilities. |
Invoice capture detail | Header and line-item capture with AI-driven processing. | Header-level capture for most workflows; line-item capture only supported in certain ERPs. |
PO creation and matching | PO creation in-platform; two-way and three-way matching. | PO creation module available; supports two-way and three-way matching. |
Approval workflows | Rules-based routing, automated workflow, and audit-ready trails | Approval workflows with strong collaboration features, but fewer structured controls and more overrides. |
Invoice management | Full invoice lifecycle with touchless invoice processing. | More manual steps for coding and matching. |
Vendor and supplier payments | Integrated vendor management, supplier payments, global and cross-border payments. | Integrated payments (Domestic & International) via Stampli Direct Pay. |
Fraud and compliance controls | Built-in validation rules, tax and fraud compliance, and protected banking data. | Basic controls with more manual checks. |
ERP integration | SmartSync real-time connections to ERP systems like NetSuite and QuickBooks. | Direct integrations for major ERPs; SFTP/file-based exchange for others. |
Workflow governance and audit readiness | Rules-based approvals, audit trails, and visibility across all workflows. | Collaboration-focused workflows. |
The value Quadient AP delivers
Organizations that choose Quadient AP can expect clear, measurable benefits:
- Better scalability: Unlimited user profiles and deep ERP integration support long-term growth without added licensing constraints.
- Stronger control: Line-item capture, PO creation, and 3-way matching provide complete process transparency.
- Less manual work: End-to-end automation saves time and lets finance teams focus on strategic initiatives.
- Improved vendor relationships: Faster, more accurate payments strengthen supplier trust and unlock efficiency gains.
“Anything that can save so much time, like Quadient AP does, is such a huge help for us. We’re thrilled with Quadient AP and its ability to automate our entire AP process from start to finish.”
— Financial Controller, Fatigue Science.
What to ask when evaluating an AP automation vendor
To find a solution that delivers real value, ask:
- How many user licenses are included, and are there added costs for approvers?
- Does the system capture line-item data?
- Can PO-to-payment workflows be managed within the platform?
- How does the solution secure vendor data and payments?
- What level of ERP integration and automation is supported?
These questions will help you uncover the actual cost, functionality, and scalability of each platform before committing.
Final thoughts
Choosing the right AP automation platform is key to scaling with confidence. Quadient AP combines visibility, control, and efficiency to simplify every step of the payables process. When you stop drowning in manual data entry, your team can finally focus on the big-picture work that actually moves the needle.
Book a free demo to see how Quadient AP can strengthen control, reduce processing time, and simplify your entire AP workflow.
Frequently Asked Questions
What makes Quadient AP stronger than Stampli?
Quadient AP delivers deeper visibility, line-item capture, advanced PO matching, and built-in payment controls. Stampli supports basic workflows but lacks the governance and scalability needed for complex or growing teams.
Why does line-item capture matter for AP teams?
Line-item detail helps teams validate POs, allocate costs correctly, and avoid manual reconciliation. Quadient AP excels at capturing and coding granular line-item data for complex allocation, whereas Stampli’s extraction is often optimized for header-level data and straightforward PO matching.
Does Quadient AP support scalable access for large teams?
Yes. Quadient AP includes unlimited user profiles with no added cost for approvers. This makes it ideal for organizations with multiple contributors or complex approval structures.
Can Quadient AP manage POs from creation through payment?
Yes. Teams can create or import POs directly in Quadient AP and manage the full PO-to-payment workflow in one platform. Quadient AP allows for deep configuration of purchase requisition workflows, whereas Stampli’s PO creation features are often used as a lighter-weight alternative to full ERP purchasing modules.
How does Quadient AP help reduce risk and strengthen compliance?
Quadient AP offers configurable workflows with 2-way and 3-way matching, secure vendor management, and integrated payment controls. These features support strong governance, protect payment data, and help finance teams stay audit ready.