Job Applicant Privacy Notice for California Applicants

Last Updated: April 20, 2026

 

Introduction

This California data privacy notice for applicants (also referred to as the ‘California Applicants’ Privacy Notice’) supplements the information contained in Quadient’s Job Applicant Privacy Notice and applies only to job applicants who reside in the State of California. Quadient adopts this Notice to comply with the California Consumer Privacy Act of 2018 as amended by the California Privacy Rights Act (“CCPA”). It explains how Quadient processes your personal data when you apply for a position advertised by us

Quadient SA and its affiliates (“Quadient”, “We”, “Our” or “Us”) are committed to respecting your privacy. We recognize that when you choose to provide us with personal information about yourself, you trust us to act in a responsible manner. 

As required by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”), this California Applicants’ Privacy Notice is intended to provide certain disclosures about Quadient’s handling of California residents’ personal information and describe the rights that California residents have with respect to their personal information. 

Any defined terms in the CCPA shall have the same meaning when used in this California Applicants’ Privacy Notice. In the event of a conflict between any other Quadient policy, statement or notice and this Notice, this Notice will prevail.

For Quadient’s Job Applicant Privacy notice that applies to applicants that do not reside in the State of California, please visit the link here.

 

Categories of Personal Information

The personal information in the table below includes the categories of personal information collected and the categories of personal information disclosed for a business purpose by Quadient during the preceding 12 months.
 

* Note: The above list contains examples of personal and sensitive information we may have about you and it does not guarantee that we currently hold or have ever held this information about you. We will collect such personal and sensitive information only upon your specific consent.

 Sensitive Personal Information 

Quadient only uses and discloses California resident sensitive personal information as authorized pursuant to the CCPA and to which the right to limit does not apply. Accordingly, Quadient will only use and disclose sensitive personal information as reasonably necessary to perform Quadient’s services to the California resident who has requested such services or as otherwise allowed under CCPA. 

Sensitive personal information identified in the table above with an * has not been disclosed to for a business purpose within the preceding 12 months.

Business Purpose for which the Categories of Personal Information Shall be Used  

The categories of personal information listed in the table above may be used to operate, manage, and maintain the Quadient business, provide access to Quadient systems; conduct reference and background checks were required or permitted by applicable local law; to create, operate and manage our recruitment and talent community systems; to communicate with you as part of the application, hiring and recruitment process; to process and assess your application, including evaluating your qualifications, skills, interests and suitability for the job applied for and/or other opportunities at Quadient; to book travel for on-site interviews or reimburse for travel-related expenses, where applicable; to calculate proposed salary and to assess eligibility for certain benefits; to consider you for, and inform you about future job opportunities; to prepare your employment agreement if you are offered a job; to assist you with obtaining an immigration visa or work permit (if requested by you); to determine your eligibility to work; to comply with applicable laws, regulations, legal processes or enforceable government requests (e.g., immigration and visa laws and requirements and federal and state laws related to reasonable accommodations); to fulfill our obligations to relevant government authorities; to evaluate and improve our diversity and inclusion strategy; to monitor and improve our application process and our recruitment and talent community systems, including to analyze our candidate base, hiring practices or tends or to identify qualification or skills shortages; to respond to your enquiries and requests; to create and submit reports as required by applicable law or regulation (e.g., complying with reporting requirements of the federal Equal Employment Opportunity Commission or Office of Contracting Compliance Programs or similar state agencies); to establish, defend or exercise legal claims in an employment tribunal or any other court of law; to authenticate your identity and verify your access permissions; to conduct investigations; comply with laws and regulations, including, without limitation, applicable tax, health and safety, anti-discrimination, immigration, labor and employment, and social welfare laws;  monitor, investigate, and enforce compliance with and potential breaches of Quadient policies and procedures and legal and regulatory requirements; comply with civil, criminal, judicial, or regulatory inquiries, investigations, subpoenas, or summons; and  exercise or defend the legal rights of Quadient and its employees, affiliates, customers, contractors, and agents. 

Where Quadient uses automated or AI-supported features in HR systems, Quadient should document the intended purpose of the use case, assess whether the use could materially affect employees or applicants, identify required safeguards, and limit such use to functions that are proportionate to the employment context and lawful under applicable law. Before deploying or materially modifying AI-supported tools in recruitment, onboarding, performance management, promotion, disciplinary, or termination-related workflows, Quadient should assess whether the relevant use case may fall within a regulated or high-risk category under applicable AI law and should implement additional controls where relevant. Quadient does not rely solely on automated decision-making for employment related decisions that have legal or similarly significant effects on individuals, unless permitted by applicable law and accompanied by appropriate safeguards, which may include human intervention and the ability to challenge an outcome. Quadient should maintain records of material AI supported HR use cases, including their purpose, responsible owner, categories of data used, human oversight measures, and procedures for handling employee questions, complaints, or challenges.
 

Sources of Personal Information
Quadient collects California resident candidate information from the following categories of sources: 
•    Directly from California residents; 
•    From automated means and devices including through activity on and use of websites, mobile applications, emails and online content; and
•    From other sources and third parties (e.g., from your public profile on professional social networks, such as LinkedIn, external partners, headhunters, job boards such as Monster, and from other publicly accessible sources). 

Sale of Personal Information 
 A California resident has the right to request Quadient stop sharing personal information with third parties by selecting the Do not Sell or Share my Personal Information button, or by displaying an opt-out preference signal via the Global Privacy Control. Personal cookie data can be managed through the Quadient Privacy Preference Center accessed through selecting Cookie Settings on the website.

Sharing of Personal Information
As is common practice among companies that operate online, Quadient may share limited personal information with certain third parties, including non-affiliated advertising partners for purposes of targeting advertisements on non-Quadient websites, applications and services. In addition, Quadient may allow certain advertising partners to collect personal information from our websites and services using cookies, web beacons, mobile advertising identifiers and other technologies. These advertising partners may use this information to display online advertisements tailored to interests and preferences across California resident employee’s browsers and devices and to conduct ad campaign measurement and website analytics. Any personal information Quadient may have shared for the purpose of cross-context behavioral advertising, as that term is defined by the CCPA, is limited to: 

• Identifiers (i.e., cookies, web beacons, mobile advertising identifiers and other technologies; not your name or other information that directly identifies the California resident).
• Internet or Other Electronic Network Activity Information
   

Third Parties with Whom Quadient May Share Personal Information. 

To operate, manage, and maintain the business, Quadient may share personal information with the following third parties: 

• Service Providers.
• Partners.
• Professional Advisors.
• Government Entities
   

Retention of California Resident Personal Information 
Quadient will keep the personal information it collects about California residents for as long as necessary to carry out the purposes set forth in this Notice or any other notice provided at the time of data collection, but no longer than as required or permitted under applicable law or internal Quadient policy. Quadient disposes of the personal information Quadient collects about California residents in accordance with Quadient’s data retention policy.

Your Rights

The CCPA provides California applicants with certain rights regarding their personal information as further described below, including the right to know and/or access what personal information Quadient collects about such California resident, the right to request deletion of the personal information collected by Quadient, the right to request to correct inaccurate personal information concerning such California resident’s personal information and the right to limit the use of a California resident’s sensitive personal information. This California Applicants’ Privacy Notice also describes how California residents may exercise such rights. Please note, these rights may not always apply in all cases. 

A California Resident’s Right to Opt-Out of the Sale or Sharing of Personal Information
A California resident has the right to request Quadient stop sharing personal information with third parties for cross contextual behavioral advertising. California residents may request Quadient stop sharing personal information with third parties by selecting the Do not Sell or Share my Personal Information button, or by displaying an opt-out preference signal via the Global Privacy Control.   Personal cookie data can be managed through the Quadient Privacy Preference Center accessed through selecting Cookie Settings on the website.

A California Resident’s Right to Know and/or Access their Personal Information 

A California resident has the right to request to know: (i) what personal information Quadient collects/uses in general as a business and (ii) what personal information Quadient collects/uses specifically about a California resident as an individual, as well as the right to request Quadient to disclose to the California resident such information in accordance with the requirements of CCPA.   Upon receipt and validation by Quadient of a verifiable request to know/ access from a California resident or its authorized agent, Quadient will disclose the following information in accordance with the requirements of CCPA. Quadient’s response will cover the 12-month period preceding Quadient’s receipt of a verifiable request unless a longer period is requested by the California resident.
I.    The categories of personal information Quadient has collected about such California resident.
II.    The specific pieces of personal information Quadient has collected about such California resident.
III.    The categories of sources from which the personal information was collected.
IV.    The categories of personal information about the California resident that Quadient has sold or shared and the categories of third parties to whom the personal information was sold or shared. 
V.    The categories of personal information Quadient disclosed for a business purpose. 
VI.    The categories of third parties to whom Quadient discloses personal information.
VII.    The business or commercial purpose for collecting, disclosing, selling, or sharing personal information.

A California Resident’s Right to Request to Correct Inaccurate Personal Information.  

A California resident has the right to request to correct inaccurate personal information Quadient maintains about them by making a verifiable request to Quadient on behalf of itself or through an authorized agent.  Once Quadient receives and confirms such verifiable request as valid, Quadient will use commercially reasonable efforts to correct the inaccurate personal information and inform such California resident whether such personal information has been corrected. 

A California Resident’s Right to Request Deletion of Personal Information.  

A California resident has the right to request Quadient delete personal information that Quadient has collected and retained about them by making a verifiable request to Quadient on behalf of itself or through an authorized agent. Once Quadient receives and confirms a California resident’s verifiable request to delete as valid, Quadient will delete such California resident’s personal information from Quadient’s records, unless a deletion exception under the CCPA applies. If a deletion exception applies, then Quadient will inform the California resident of the deletion exception and Quadient will not delete such personal information.

A California Resident’s Right to Limit Uses and Disclosure of Sensitive Personal Information. 
A California resident has the right to limit Quadient’s use or disclosure of sensitive personal information to those authorized by the CCPA. However, as explained in this California Applicants’ Privacy Notice, Quadient does not use and disclose sensitive personal information beyond what is authorized pursuant to the CCPA and to which the right to limit does not apply.

California Resident’s Right of Non-Discrimination Following Opt-Out or Exercise of Other Rights. 
Quadient will not discriminate or retaliate against California residents for exercising any of their rights under CCPA.  Quadient will not deny a California resident goods or services, charge different prices or rates, provide a different level of service or quality of goods, or suggest that California residents might receive a different price or level of quality for goods on the basis of their exercise of the above rights. Some Quadient programs or membership services require usage of personal information to function, therefore Quadient’s compliance with a California resident’s request may impact those experiences.
 

Exercising Your Rights:

Please use of the below methods to exercise the rights under this California Applicants’ Privacy Notice. 
 By using the request form though Quadient preference Center  
  Emailing Us at : PrivacyTeam@Quadient.com , or
Calling Us at + 1-800-636-7678

Process for responding to requests
For access/right to know, right to correct inaccurate information and right to delete requests, a California resident or its third-party authorized agent must submit a request to Quadient so that Quadient can verify the identity of the California resident making the request.  Within 45 calendar days of receiving a California resident’s request (or such longer period of time not to exceed 90 calendar days from receiving such request provided that Quadient notifies the California resident in advance within the initial timeframe of 45 calendar days to respond that is requires an extension to respond where reasonably necessary, together with the reasons for the delay),  Quadient will disclose in writing and deliver to the California resident or its third party authorized agent making the request the required information free of charge. This information will be disclosed and delivered by Quadient to a California resident’s business account with Quadient or if a California resident does not maintain a business account with Quadient, then Quadient will disclose and deliver the required information by physical mail or electronically at such California resident’s option.  All required information disclosed and delivered by Quadient to the California resident will be in a readily useable format that allows such California resident to transmit this information without hindrance. Quadient may require authentication of such California resident that is reasonable in light of the nature of the personal information requested prior to disclosure and delivery of the required information to the California resident. 

Verification of requests
If a California resident would like an authorized agent to exercise a request on such California resident’s behalf, the authorized agent may use the same links described above to submit such requests. If a California resident uses an authorized agent to submit a request to access/know or a request to delete, Quadient may require: (1) the authorized agent to provide proof that a California resident gave the agent signed permission to submit the request; (2) the California resident to verify its identity directly with Quadient; and (3) the California resident to directly confirm with Quadient that it provided the authorized agent permission to submit the request. However, Quadient may not require these actions with respect to confirmed guardianship, conservatorship, power of attorney, or other protective arrangement in accordance with applicable law.
Quadient is not required to fulfil requests to exercise the above rights unless such request from a California resident can be verified by Quadient by confirming the identity of the California resident making such request. To determine whether the California resident making the request is the California resident about whom Quadient has collected information, Quadient will verify such California resident’s identity by matching the identifying information provided by such California resident in the request to the personal information that Quadient already maintains about such California resident. As a part of this process, a California resident will be required to provide their name, email address, address, and/or telephone number. Quadient will inform you if we cannot verify your identity. Quadient may deny requests from authorized agents who do not submit proof that they have been authorized to act on the California resident’s behalf or are unable to verify the identity of the California resident.
 

Fees
Quadient does not charge a fee to process or respond to a California resident verifiable request unless it is excessive or manifestly unfounded. Quadient also reserves the right not to process the request in such circumstances where the request is excessive or manifestly unfounded and will notify such California resident of the reason for refusing such request. 
If a California resident has any questions concerning Quadient’s Privacy Statement or this Notice, please contact Quadient by email at: PrivacyTeam@Quadient.com.

What if there are changes to our Privacy Statement? 

This California Applicants’ Privacy Notice for Candidates was last updated April 20th, 2026, Quadient reserves the right to amend this California Applicants’ Privacy Notice at its discretion and at any time.  Quadient will publish the revised Notice, marked with the date of such update. Quadient will review and publish any changes to the California Applicants’ Privacy Notice on, at least, an annual basis. 

How to contact us?

To exercise rights under this Notice, a California resident is required to contact Quadient at one of the methods below:

• By using the request form though Quadient preference Center
• Calling Us at +1-800-636-7678, or
• Emailing Us at: PrivacyTeam@Quadient.com