Document automation for wholesale and manufacturing

For businesses, staying ahead of the competition requires efficient and streamlined operations. For the wholesale and manufacturing sectors, document automation is a game-changer. By automating document processes, businesses can save time, reduce errors, and increase productivity. 

In this article, we will explore what document automation is and how it benefits the wholesale and manufacturing sectors. Additionally, we'll provide tips for choosing the best document automation system for your business.

Document automation refers to the process of automating the creation, management, and distribution of various types of documents. 

In the wholesale and manufacturing sectors, document automation streamlines the creation and processing of important documents such as: 

• sales orders
• purchase orders
• invoices
• shipping labels
• inventory reports
• dunning letters

1. Increased efficiency: From creation to distribution and archiving, automated document management solutions accelerate the entire document lifecycle. Automation eliminates manual tasks like data entry, document creation, and distribution. Automation streamlines these processes and frees employees’ time to focus on more value-added activities. 
2. Fewer errors: The manual handling of documents is prone to human error. Errors can have a significant impact on the wholesale and manufacturing industries, where precision is paramount. Document automation ensures accuracy by minimizing human errors associated with data entry, calculations, and document generation. This results in improved data integrity and fewer costly mistakes.
3. Enhanced collaboration: Document automation enables seamless collaboration among teams, departments, and external stakeholders. With automated workflows and centralized document storage, employees can access, edit, and share documents in real-time. This promotes collaboration, reduces delays, and facilitates effective communication.
4. Improved compliance: Wholesale and manufacturing firms are subject to various regulations and standards. Document automation ensures compliance by automating the production of compliance-related documents, such as safety data sheets and quality control reports. It ensures consistent creation, proper formatting, and inclusion of all required information. This reduces non-compliance risk and facilitates audits and inspections.
5. Cost savings: With document automation, wholesale and manufacturing businesses can lower administrative costs related to document handling, printing, and storage. 

Other Industries that can benefit from document automation include:

• Insurance
• Healthcare
• Property Management

Selecting the ideal document automation software for your wholesale or manufacturing business can be challenging. 

Here are four tips to assist you in making an informed decision.

1. Determine your needs: Before selecting document automation software, assess your organization's specific requirements. Consider the volume and complexity of your documents, integration with existing systems, and the level of customization needed. This will help you choose a solution that best aligns with your objectives.
2. Scalability and integration: Choose software that can scale as your business grows. Make sure it integrates with your existing systems, such as Enterprise Resource Planning (ERP) software or inventory management systems. This will eliminate silos and improve data accuracy.
3. User-friendliness and training: Opt for a software solution that is user-friendly and easy to navigate. The learning curve should be minimal for your employees to adapt quickly. Consider the training and support resources offered by the software provider to ensure a smooth implementation process.
4. Security and compliance: Data security is crucial, especially when dealing with sensitive documents. Ensure that the software you choose offers robust security features, such as encryption, access controls, and data backups. Additionally, check for compliance with relevant regulations, such as GDPR or industry-specific standards.

User-friendly automation solutions, like Quadient Impress, automate your entire document workflow. Impress is a multi-channel document automation and delivery platform. It is user-friendly, cloud-based, and designed for businesses to: 

• Simplify the distribution of business communications
• Eliminate manual processes
• Reduce costs
• Focus on what matters most 

Download the brochure to learn more. 

Document automation is revolutionizing the wholesale and manufacturing sectors by streamlining document processes, improving efficiency, reducing errors, and enhancing collaboration. The right document automation software can transform your operations and provide a competitive edge. With the power of document automation, you can optimize your workflows and achieve greater success in the wholesale and manufacturing sectors.