AP Integrations
Xero Accounts Payable Automation
Quadient AP provides accounts payable (AP) automation services to help Xero users incorporate a fast and easy way to manage their AP workflow.
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Simple, secure AP for Xero
Quadient’s AP integration offers AP teams a simple, streamlined and secure way to manage invoices and payments.
Process invoices with ease
Make payments through multiple channels
Support a touchless experience with two-way PO matching when using the PO module
Customize approvals and enhance internal controls
Benefits of the Xero AP automation integration
Save time and eliminate manual work
Automating accounts payable in Xero eliminates manual data entry and invoice tracking. Quadient AP automatically captures, codes, and routes invoices, reducing repetitive work and freeing your finance team for higher-value tasks.
Improve accuracy and compliance
Quadient AP’s seamless integration with Xero ensures data is consistent across systems. Automated three-way PO matching helps detect discrepancies early, reducing the risk of duplicate payments or fraudulent invoices while maintaining strong audit trails.
Reduce costs
Digitizing your AP process significantly lowers the cost of invoice handling, printing, and storage, and helps your business achieve greater financial efficiency through faster cycle times and fewer late payment fees.
What Xero customers say about Quadient AP
Education Industry
"I like using [Quadient AP]. It organizes all of my purchase orders and keeps me up to date with notifications on where my purchase orders are in the purchasing process. It's easy to use and efficient and I like it a lot."
Xero AP automation features
Two and three-way PO matching
Ensure accuracy and control by automatically matching invoices with purchase orders and receipts. This feature prevents payment errors and streamlines reconciliation.
Real-time data sync with Xero
Quadient AP automatically syncs vendor data, GL codes, and invoice details with Xero, ensuring both systems stay aligned without manual intervention.
Multi-entity management
If your business operates across multiple entities or subsidiaries, Quadient AP provides a unified dashboard view for all invoices, POs, and payments. Manage and report across entities with clarity and confidence.
Secure digital payments
Initiate payments directly within Quadient AP using your preferred bank account or payment method. Built-in approval channels ensure that every transaction is authorized and compliant.
Xero AP Automation integration frequently asked questions
Vendor details, GL codes, tax rates, invoice data, and payment information automatically sync between Xero and Quadient AP. This ensures both platforms stay consistent without manual entry.
Data synchronization occurs automatically every two hours, with the option to run an ad-hoc sync at any time to keep your records instantly updated.
Yes. Quadient AP allows full or partial payments directly within the platform using your connected bank account, while automatically updating your Xero ledger.
Absolutely. The system supports both two and three-way matching to validate invoice details against purchase orders and receipts, ensuring complete accuracy before payment.
Yes. Quadient AP offers a multi-entity view that allows you to integrate and manage multiple Xero organizations in a single unified dashboard.
