Automate your expense management process
Automated expense management systems does the following:
- Facilitates compliance with your company policies and regulatory requirements
- Enforces approval workflows, flagging deviations for your review
- Enhances your audit readiness and adherence to internal controls
- Simplifies your accounting processes, reduces costs and improves accuracy
Key capabilities of automated expense management software by Beanworks
Our expense management solution streamlines key aspects of your expense processes, offering automation, compliance, and seamless integration. Reducing manual tasks and ensuring policy adherence empowers your accounting team to focus on strategic activities.
Flexible workflow
Streamline your team's AP workflow, from purchase to payments
Multi-Company
Manage multiple companies or locations centrally
Secure digital storage
Say goodbye to filing cabinets and lost paperwork
Unlimited users
Provide access to everyone involved in AP
Mobile friendly
Access and approve invoices on iOS / Android
Fast implementation
Automate your accounts payable in less than 6 hours
Never lose another receipt
Gain visibility into spend sooner by having employees upload receipts and create expense reports from anywhere, through a web browser or a mobile app.
Reduce financial risk and increase compliance
Create robust approval channels to ensure compliance with expense policies.
Speed up payment approval processes and reimbursements
Reduce back-and-forth questions and delays by giving managers online and mobile access to approvals.
We now have access to all of our invoices and corresponding payment information with a few clicks of a mouse.
Improve visibility and insight into employee spending habits
Gain insight into employee spending patterns for all departments, locations or legal entities as soon as expenses come in. Easily search and filter the results with Quadient AP Automation for UK and Ireland
Automation software with seamless UK ERP integration
Watch expense reports magically transform into invoices, which are automatically synced with your accounting software. No double data-entry or import/export is required to have your expenses flow seamlessly into the rest of your AP process.
Save time with automatic GL coding
Set up customised expense receipt categories that map to your GL codes, so coding is automatically completed in the background for your accounting team.
Credit card reconciliation
Quadient’s credit card reconciliation feature automates matching credit card transactions to your general ledger—eliminating manual entry, reducing human errors, and saving time.
How It works
- Auto-sync transactions – Connect corporate cards for seamless data integration.
- Receipt capture – Attach receipts via mobile app or email forwarding.
- Smart categorization & approvals – Automate business expense sorting and approvals.
- One-click export – Send reconciled data to your accounting software instantly.
This feature reduces reconciliation time, enhances accuracy, and improves compliance—giving you real-time visibility into business spending.
Frequently asked questions
Invoice Automation
Streamline invoice approval management and eliminate manual processes.
Expense management
Replace spreadsheets and inaccurate forecasts with real-time expense management for your AP workflow.