What is vendor payment automation?

Vendor payment automation streamlines the payment process by eliminating manual tasks like cutting paper checks and initiating bank transfers. Quadient AP UKI Payments integrates directly into your AP workflow, allowing businesses to securely pay vendors through checks, virtual cards, or ACH while improving efficiency, reducing fraud risk, and optimising cash flow.

What's an example of payment automation?

A company using Quadient AP UKI Payments can fully automate its vendor payment process. Once an invoice is approved, the system selects the most cost-effective and secure payment method—such as ACH, EFT, or virtual card (with payment discounts for U.S. customers)—and ensures timely payment execution without manual intervention. This reduces administrative work, prevents late payments, and improves vendor relationships.

Is there a reporting feature for vendor payments?

Yes, Quadient AP UKI Payments provides real-time visibility into all payment statuses. Businesses can track payment approvals, execution, and completion across multiple bank accounts, ensuring easy reconciliation and complete financial control.

How long does it take to process a vendor payment?

Manual payments can take days or even weeks due to approvals and bank processing times. With Quadient AP UKI Payments, payments are scheduled and executed automatically, significantly reducing processing time. This ensures on-time payments, prevents late fees, and strengthens vendor relationships.

Are there downsides to payment automation?

There can be initial setup and integration efforts, but the long-term benefits far outweigh the challenges. With Quadient UKI AP Payments, businesses gain faster processing, reduced manual effort, fewer errors, stronger fraud protection, and improved financial visibility. Additionally, automated payments help eliminate late fees and enhance vendor trust.

Vendor payment automation software | AP automated payments

Quadient AP by Beanworks capabilities

Flexible Workflow

Streamline your team's AP workflow, from purchase to payments

Multi-Company

Manage multiple companies or locations centrally

Secure digital storage

Say goodbye to filing cabinets and lost paperwork

Unlimited users

Provide access to everyone involved in AP

Mobile friendly

Access and approve invoices on iOS / Android

Fast implementation

Automate your accounts payable in less than 6 hours

Control your spend with automated payments

Set up a reliable and transparent approval process for vendor payments, and easily look up the status of payments at any time.

Avoid duplicate payments

Eliminate manual processes that can lead to errors and duplicate payments. Quadient AP has a two-way sync with your accounting software so you can verify which invoices have been paid.

Instantly generate your payments batch

Submit your payments batch to signing authorities for approval in seconds. Auto-match invoices, payments, POs, and backup documents with payment automation software from Quadient AP.