Benefits of electronic document management
Space Saving
Replace paper files and filing cabinets with secure digital archives
Faster Distribution
Route documents electronically for on-line processing and approval
Compliance
Eliminate manual keying errors with automated data capture
Efficiency
Automate processing and retrieve documents quickly
Intelligent Document Capture
Scan, extract, classify
Scanning paper documents to easily stored digital files is just the start of the journey to automated document processing. Our software can capture data from forms, correspondence and screens with built-in validation:
- Optical character recognition automates manual keying and avoids human errors
- Support a mobile workforce by utilising mobile data capture. Use a smart phone to digitise paper information, make payments from scanned data, deposit cheques
- Outsource scanning with our bureau service
Electronic Records and Document Management
Track, store and archive documents
Managing digital documents is so much quicker, easier and more accurate. Our document management system helps you manage, share, store and retrieve documents:
- improve operational efficiency with quicker searches
- share easily with on-line distribution to remote teams, with multiple access
- ensure compliance and reduce risk of keying or filing errors
- reduce file storage space in offices or desks
Process Automation and Robotics
Improve efficiency in repetitive tasks
Our process automation software helps test and inspect workflows. Robotic process automation (RPA) has a track record of efficiency gains in repetitive tasks such as financial transactions, claims management, account opening, customer service:
- Cut operating costs by up to 90%, save effort on data processing tasks that can be 30% of operational time
- Automate 70-80% rules-based processes through configurable, customisable robots giving 30-200% potential Year 1 ROI
Process Intelligence and Analytics
Improve process visibility
Process Intelligence and analytics software automates insight gathering, So all your key data are in one place and employees are empowered with timely data for analysis:
- Right Data, Right Time - base strategic decisions on real-time metrics
- Track progress of digitisation projects against business goals
- Place predefined alerts and fixes to critical bottlenecks before negative impacts on customers and clients
- Monitor team and individual efficiencies, see process impacts across systems, departments and offices
Customer Success Stories
Accessible employee records save time and space
By digitising, we no longer have issues accessing files. We’ve reduced our mileage costs and improved efficiency. We’ve also cut postage costs and are now able to respond more quickly to information requests
HR Manager, West Midland Ambulance Service
Efficient invoice payment processing
It now takes around one hour to process 50 or 60 invoices. A similar volume would have taken three or four hours before the OCR automation project.
Finance Assistant (Accounts Payable), IVHA
Support for remote working and customer satisfaction
We have rid ourselves of an expensive and time-consuming paper nightmare, are able to employ skilled home-workers from as far afield as Devon, and we now respond to customer requests quicker and more efficiently than ever before
Efficiency Officer, West Somerset District Council
